FAQ


  • Is UBC implementing mandatory vaccination for students, faculty and staff?

    Is UBC implementing mandatory vaccination for students, faculty and staff?

    No. UBC requires regular COVID-19 rapid testing for all students, faculty and staff when working or studying on one of UBC’s campuses. Exemptions will be provided for those who are fully vaccinated against COVID-19. Those who are not exempt will be required to have regular COVID-19 rapid testing. Those who have declared that they are fully vaccinated are required to upload verification of vaccination status.

  • Will there be exemptions from COVID-19 rapid testing?

    Will there be exemptions from COVID-19 rapid testing?

    You will be exempted from the COVID-19 rapid testing requirement if you are fully vaccinated and complete the Vaccination Status Declaration.

    While all students, faculty and staff working or studying on one of UBC’s campuses are expected to participate in COVID-19 rapid testing, or be granted an exemption because they are fully vaccinated, an individual may have a medical issue or other concern that may require consideration. If so, faculty and staff can discuss these concerns with their supervisors who will follow established processes with human resources. Students can discuss any concerns with the Centre for Accessibility (Vancouver campus) or Disability Resource Centre (Okanagan campus).

  • How will the COVID-19 Rapid Testing Program be enforced? 

    How will the COVID-19 Rapid Testing Program be enforced? 

    Similar to our existing policies and rules, the University will provide encouragement and education to promote compliance with the program. For circumstances where that may be insufficient, the University may rely on a variety of compliance measures, including both disciplinary and non-disciplinary responses, as appropriate for the specific circumstances.

  • What vaccines are approved for this requirement? 

    What vaccines are approved for this requirement? 

    All Health Canada and World Health Organization approved vaccines qualify. Currently, these are:

    • Pfizer/BioNTech (Comirnaty)
    • Moderna (SpikeVax)
    • Janssen (Johnson & Johnson)
    • AstraZeneca (Vaxzevria)
    • Covishield
    • Sinopharm (Beijing) / Covilo / BBIBP-CorV
    • Sinovac / CoronoVac

    Please consult the BCCDC for the most up-to-date information on approved vaccines: WHO-EUA-qualified-covid-vaccines (PDF)

  • What if someone has only received one of two vaccine shots? 

    What if someone has only received one of two vaccine shots?

    Those who disclose they are partially vaccinated will be required to participate in COVID-19 rapid testing until they are fully vaccinated. It is not necessary to upload proof of vaccination if you are partially vaccinated. Wait until you are fully vaccinated and then provide your proof of vaccination.

  • How frequently will someone be required to be tested?

    How frequently will someone be required to be tested?

    Currently, testing frequency is once per week at both campuses. The details and frequency of the testing program may change as circumstances require. If you are required to participate in the COVID-19 Rapid Testing Program, you must log into the appointment website to make appointments for testing at either campus clinic.

  • Who do I contact if I am having difficulties with my Campus Wide Login (CWL)?

    Who do I contact if I am having difficulties with my Campus Wide Login (CWL)?

    Please contact the IT Service Centre for assistance if you are having trouble using your CWL to log in to declare your vaccination status: https://it.ubc.ca/services/accounts-passwords/campus-wide-login-cwl/problems-your-cwl

  • Do I need to complete the Vaccination Status Declaration if I will not be on campus this fall?

    Do I need to complete the Vaccination Status Declaration if I will not be on campus this fall?

    Yes. All students, faculty and staff must complete the Vaccination Status Declaration, no matter where they will be located this fall.

  • Will I need to undergo COVID-19 rapid testing if I will not be on campus this fall?

    Will I need to undergo COVID-19 rapid testing if I will not be on campus this fall?

    No. You will only have to undergo COVID-19 rapid testing if you will be working or studying on one of UBC’s campuses this fall.

  • I am clinical faculty – does the COVID-19 Rapid Testing Program apply to me?

    I am clinical faculty – does the COVID-19 Rapid Testing Program apply to me?

    Unless you hold an administrative role at UBC, as clinical faculty you are not subject to the COVID-19 Rapid Testing Program. Clinical faculty who hold administrative roles are expected to fill out the declaration, but are only required to do testing, if applicable, if attending UBCV or UBCO main campuses.

  • I work/study at one of the hospital sites – does the COVID-19 Rapid Testing Program apply to me?

    I work/study at one of the hospital sites – does the COVID-19 Rapid Testing Program apply to me?

    All UBC students, faculty and staff are required to complete the declaration regardless of their location, and should continue to follow the health and safety rules of the health authority in which they work. Testing, if applicable, is only required if attending UBC’s campuses.

  • I am a medical resident – does the COVID-19 Rapid Testing Program apply to me?

    I am a medical resident – does the COVID-19 Rapid Testing Program apply to me?

    No. Medical residents are not required to complete the declaration or testing, and should continue to follow all relevant Provincial Health Officer orders and the rules of the health authority in which they work. Residents who are going to attend UBC’s campuses for any reason, such as working in the Library, will be required to complete the Vaccination Status Declaration and do COVID-19 rapid testing as applicable.

  • What personal information will be collected from me in the COVID-19 Rapid Testing Program?

    What personal information will be collected from me in the COVID-19 Rapid Testing Program?

    UBC requires all students, faculty and staff to complete a Vaccination Status Declaration, in which they disclose their COVID-19 vaccination status – either fully vaccinated, partially vaccinated, unvaccinated, or, prefer not to disclose their vaccination status.  

    If you declare that you have been fully vaccinated, you are also required to provide verification of vaccination in the form of your BC Vaccine Card. This card contains a QR code which contains the following information: your name and birth date, and the vaccine, lot number, date, and clinic for each vaccination. If you are not eligible for a BC Vaccine Card, you will be required to provide an equivalent document(s).

    Students, faculty and staff who are not fully vaccinated, or do not want to disclose their status, will be required to participate in COVID-19 rapid testing. UBC will store the results of these tests.

  • How will my personal information be used?

    How will my personal information be used?

    In accordance with the BC Freedom of Information and Protection of Privacy Act, your personal information will be used for purposes related to the COVID-19 Rapid Testing Program, and if necessary, in any investigatory or disciplinary process related to non-compliance with the program. Also, your personal information may be used where necessary to comply with any relevant Orders of the Provincial Health Officer.

  • How will my personal information be disclosed?

    How will my personal information be disclosed?

    UBC will make the personal information collected from you in the COVID-19 Rapid Testing Program available to employees assigned to administer the program. The number of employees who have access to the information is strictly limited. The information will not be disclosed outside the University except where required by law.

  • How is my personal information protected?

    How is my personal information protected?

    Personal information in the COVID-19 Rapid Testing Program is collected using a website provided by Thrive Health Inc. The information will be encrypted and stored on a secure server in Canada. Thrive Health Inc. will keep the information confidential and will not use this data for commercial or marketing purposes. UBC has carefully assessed the Thrive app for compliance with the Freedom of Information and Protection of Privacy Act and the University’s Information Security Standards.

  • Is aggregated information used by UBC?

    Is aggregated information used by UBC?

    UBC will use aggregated, de-identified data to track compliance with the program.

  • What to expect at Rapid Testing

    What to expect at Rapid Testing

    1. Verify your appointment and confirm your ID with the check-in desk.
    2. You will be asked to sanitize your hands and be issued a medical mask before entering the testing room.
    3. The check-in attendant will ask for a contact number and confirm consent to complete the rapid screen.
    4. A technician will assist you with the test: there are instructions about how to swab your own nose (only 2 centimetres inside the nose); once you have followed all the steps, a clinical team member will direct you to the exit. You do not need wait for your result, the result will be entered into the same system you booked your appointment in. You will be notified via the email you use to log-in to the booking system that your result is ready for your review.
      • If the test result is positive or invalid, you will be called at the number you provided and asked to return to the testing site for follow up that may include an additional rapid test and/or the taking of a swab for PCR confirmatory testing.
  • Where do I get my test results?

    Where do I get my test results?

    1. Go to https://covidtest.ubc.ca/ to log into your account.
    2. Click on COVID-19 Health Centre to manage your bookings, view your rapid screening results or self-report a PCR test result.
    3. Under Test History you will see the results of a recent COVID-19 test.

    Note: Positive or invalid test results will be followed up with an individual via phone call. Upon check-in to your appointment you will be asked for a contact number for the clinical team to use in the event they need to contact you about your test result.

  • What happens if my rapid test is positive?

    What happens if my rapid test is positive?

    1. You will be called, on the phone number you provided to the clinical team when you checked in for your appointment, and asked to return to the testing clinic without delay.
    2. You will be asked to sanitize your hands, given a new medical mask and directed to a private consultation room.
    3. A Registered Nurse will discuss your screening results with you and collect a nasal sample (nasopharyngeal swab) to send to a Public Health lab for PCR analysis. This will be your “true” result and takes approximately 24 hours to receive from the lab.
    4. You will be asked for your PHN if you have one, your gender and your date of birth.
    5. You will then be asked to isolate until you receive the PCR result.
      • Students who live in UBC Student Housing: the Registered Nurse will call the relevant Residence Life Manager to arrange self-isolation for you.
      • For privacy reasons, Staff and Faculty are responsible for notifying their supervisor themselves that they will not be finishing the end of their shift.
    6. For information on how to isolate after a COVID-19 test, see the BCCDC Handout (PDF).
  • What support is available for Trans, Two-Spirit and Non-Binary people with regard to disclosure of their legal name as proof of vaccination for the BC Vaccine Card?

    The BC Vaccine Card, managed by the BC government, currently discloses a person’s legal name. For many Trans, Two-Spirit, and Non-Binary people, legal name disclosure raises fears of being outed, confronted, or referred to by a name and/or pronouns that do not reflect their identity. The BC government is working to address this issue, but a resolution could take time. As an interim solution, UBC has published several recommendations in order to reduce potential harm that may occur as a result of legal name disclosure. Visit the BC Vaccine Card recommendations for Trans, Two-Spirit and Non-Binary people and vaccine verification best practices for more information.

Additional COVID-19 related information can be found at:

If you have questions regarding the COVID-19 Rapid Testing Program please contact ready.ubc@ubc.ca